Providing arts opportunities
to the community for over 100 years

Preparatory Department Policies

IMPORTANT INFORMATION

Communication

For updates on class cancellations, audition information, upcoming performances or other pertinent information, please visit our website at www.ccm.uc.edu/prep. The office sends periodic emails regarding important reminders or other necessary information. Please make sure the office has your email address. You can also join our email list at our website. There is also a newsletter available at the beginning of each semester.

Volunteer Opportunities

Parent Advisory Committee
You are welcome to join the Prep Advisory Committee which meets approximately two times a year. This advisory group offers suggestions, ideas and comments pertaining to the department and assists the office in future planning.

Parent Advisory Committee
This advisory group offers suggestions, ideas and comments pertaining to the department and assists the office in future planning. Please contact the Director if you wish to participate.

Student Internship Program
There are a variety of opportunities for high school and college students to earn community service or volunteer hours. Experiences include valuable hands-on work assisting faculty with summer camps, special learners classes and other activities. No experience is necessary, just an enthusiasm for children and willingness to learn from the instructor.

Work-study Program
Opportunities to receive credit for classes is available for selected students. High school students receiving financial aid will be required to assist in the department.

Class Limits

In order to provide the optimal educational experience, each class has a maximum number of students allowed. Depending on space and faculty additional classes may be added.

Weather Policy

The Preparatory Department follows the University’s policy for inclement weather closure. If the University closes, the Preparatory Department will not have classes. That information will be announced on WLW (700 AM) and WKRC (channel 12). If a class or lesson is canceled because of University closing, it will not be made up.

Safety Policy

For the safety of all of our students, we ask that you escort your child directly to their class/lesson and then pick them up promptly at the end of the class/lesson. Please do not allow children to wander unsupervised through the building. It is not the responsibility of the faculty or the staff to supervise children outside of their class/lesson time.

Sick Children

As much as we recommend and encourage consistent attendance in our programs, please be considerate of others and refrain from having your child attend class or lessons if he or she is ill. Because we have many classes with large attendance, we would appreciate a call when your child is unable to attend a group class so we can inform the instructor. For private lessons, there is one make-up lesson, and often the teacher will work with your schedule in order to reschedule missed lessons due to illness.

Missed Classes

Notification by the student of inability to attend a private lesson does not excuse payment for the lesson, which must be paid for, whether taken or missed. At the teacher’s discretion, unavoidable absences will be made up when possible. Students taking private lessons are allowed one make-up lesson per semester. They must contact their teacher 24 hours in advance to cancel the lesson.
There is no refund for missed group classes. If a teacher must cancel a class, that class will be made up. There is a week at the end of each semester devoted to make-up lessons.

Dropping your student off for classes

While we do not encourage parents to drop off unaccompanied children to the Corbett Center, older students or students with a chaperone may be dropped off at the Corbett Center cul-de-sac in the front of CCM Campus Village.

Payment policies

Payment Plan:
Tuition can be split into two payments for each semester. A $10 fee is added to each second payment of the semester. Four payments will be due the first week of Fall classes in September, the first week of November, the first week of Spring classes in January and the first week in March.

A $10 late fee is applied to the student’s account one month after a payment is due. Per UC policy, any unpaid bill over 120 days must be turned over to the university collections agency.

Trial Lesson
Upon agreement by the faculty member, private students can pay for one lesson with a prospective faculty member.

Refund Policy
If a student withdraws from a class within the first two-weeks of the semester, they may receive a 50% tuition refund. In the case of illness or injury documented by a written statement from a physician, a full refund may be given. The registration fee is non-refundable. All refund requests must be made in writing and must be approved by the Director.

Class Cancellations

Classes may be cancelled due to insufficient enrollment. Refunds will be given.

Discounts

Every student pays an annual registration fee of $20. Any UC employee or student and their family receives a 10% discount on tuition fees. Additional family members registered at CCM Prep receive a 10% discount on their classes. Note: Some special fees are excluded (i.e. Cincinnati Children’s Choir, drama production fee, and piano concerto competition fee). Please check with the office regarding any discount you may be entitled to. Your individual department may also have discount policies specific to their programs.

Maximum fee for drama students: Drama students pay no more than $750 a semester for classes in the drama program.